Admission Arrangements 2019 - 2020

St. Mary's, Prittlewell, Church of England Primary School will be holding Prospective Parents meetings and tours in the Autumn Term for those who would like to know a little more about our school.


The meetings will be held at the East Street School site. Dates will be announced later in the year.


If you would like to attend any of these meetings, please book with the School OfficeIf you are applying for a Reception place for the academic year 2019 /2020, please ensure that you complete a Common Application Form (CAF) for Southend Borough Council for all schools you wish to apply for, which you must return to the Council by the deadline of 15 January 2019.


For more information about the Common Application Form or the admission process, please contact the Council on 01702 215007, visit in person, or complete an online application by registering at or download an application form here


To be considered for a place at St. Mary’s School, you must ALSO complete a SIF (Supplementary Information Form), which may be requested from the School Office in person, by telephone 01702 354012, or can be downloaded here:

SIF -Supplementary Information Form



Admissions Details for 2019-2020

St. Mary’s, Prittlewell, Church of England Primary School


As you may know St. Mary’s is the only Aided Church of England School within the Borough of Southend.  The admission of any particular child to this school is subject to the decision of the Governing Body as the Admissions Authority as part of the co-ordinated admissions procedure of Southend Borough Council Local Authority.  The school enjoys the confidence of parents and is frequently over-subscribed. Therefore, the Governing Body follows an established admissions procedure which is detailed below for your guidance.


There will be a limit of 120 places for the Reception intake.


Where applications of admission exceed the number of places available, the following criteria will be applied in the order set out below to decide which children to admit:


Oversubscription Criteria:


1. Looked After Children (LAC) or previously looked after children (please see Note I below for definition).


2. Children of parents who worship at St. Mary’s Church, Prittlewell as defined in Group A and B.


3. Children of parents who worship at other Anglican Churches as defined in Group A and B.


4. Where there are siblings, (please see note IV for definition).


5. Children of parents who worship at St. Mary’s Church, Prittlewell as defined in Group C.


6. Children of parents who worship at other Anglican Churches as defined in Group C.


7. Children of parents who worship at other Christian Churches that are members of the Churches Together in Britain and Ireland, as defined in Group A, B or C.


8. Children who live in the area of Central Southend i.e. – inside the area bounded by and including Chalkwell Avenue, Westbourne Grove, Prince Avenue to Cuckoo Corner, Priory Crescent, Eastern Avenue, Royal Artillery Way, Thorpe Hall Avenue and the seafront between Thorpe Hall Avenue and Chalkwell Avenue.  


9. Other children – children living outside the area bounded by the roads named above in Category 8.




I. Looked After Children (LAC) and previously Looked After Children  is defined as:


• Children who are in the care of the local authority or are  provided with accommodation by the local authority in the exercise of its social services functions (see the definition in section 22(1) of the Children Act 1989);

• Children who were “looked after” but ceased to be so because they were adopted (or became subject to a residence order or special guardianship order);

• Children who were adopted or subject to a residence order or special guardianship order immediately following having been “looked after”.


 References to being adopted refer to being adopted under the terms of the Adoption and Children Act 2002 section  46.


II. A parent is defined as birth or adoptive parents, or person who has Parental Responsibility for the child.


III. All applicants are required to complete this Supplementary Information Form (SIF) which is available from the school and must be returned to the school.  Applicants for Reception places for September 2019 must return this form to the school by 22nd January 2019.


All applicants for Reception places are ALSO required to complete the Southend Borough Council Local Authority Common Application Form (CAF) which must be returned to the Local Authority at Southend Borough Council by the closing date of 15th January 2019.  The Local Authority will advise the parent of the availability or non-availability of a school place for their child on 16th April 2019 by first-class post, or by email depending on your chosen preference of response.


IIII. A sibling is considered to be a brother or sister, step-brother or step-sister, adopted brother or adopted sister, foster-brother or foster-sister, sharing one or both parents in common and living permanently at the same address, who attends the school at the time of application with a reasonable expectation that he or she will still be attending at the time of the proposed admission.


V. Claims for admission under categories 2, 3, 5, 6 and 7 must be accompanied by a letter from the incumbent or minister, or from the Church that is supporting the application and must be on official church headed paper. Evidence will be verified by the school. Failure to provide this evidence will result in the application being assigned to another relevant category. The evidence must contain details of the length of time that the parent/s have been members of the congregation and the pattern of attendance of the parent/s at the church as in the following defining Groups;


• A   - At the heart of the church – i.e. attending Sunday services or/involved in weekday worship at least twice a month

• B   - Attached to the church - i.e. attending Sunday services/ or involved in weekday worship at least on a monthly basis 

• C - Known to the church – i.e. parent/s who are occasional worshippers at the church 


Priority will be given in categories 2, 3, 5, 6 and 7 above, to those children in Group A, then B then C (see note V) in that order in all categories.  


• N.B. Attendance by the child alone at Church or Sunday School, is not a sufficient qualification for inclusion under categories 2, 3, 5, 6 or 7.


VI. In case of over subscription within a category where Groups A, B and C apply (see note V above), precedence will be given to children in Group A, then B then C in that order and within each group, in distance order according to proximity to the school (Boston Avenue site).  In applying this policy, distance from the school in terms of the shortest “straight line” distance from the child’s home front gate to the Boston Avenue site’s main entrance gate will be used (in accordance with the LA approved scheme).  Where a child spends part of the week with parents with shared responsibility, the child’s home address is defined as the address which is the child’s usual place of residence during the majority of the school week.



• If the child’s home is a flat, the distance will be measured from the main external entrance of the building.  

• If the same distance is shared by more than one child, and only one place is available, the place will be awarded on the basis of a computerised random allocation process (supervised by someone independent of the Governing Body).


VII. In case of over subscription within a category where Groups A, B and C (see note V above) do NOT apply (i.e. categories 1, 4, 8 or 9) precedence will be given according to proximity to the school (Boston Avenue site).  In applying this policy, distance from the school in terms of the shortest “straight line” distance from the child’s home front gate to the school’s main entrance gate will be used (in accordance with the LA approved scheme).  Please refer to note VIIa above which also applies.


VIII. In the case of twins and children from multiple births – In order to comply with Infant Class Size legislation, the pupils are organised into classes of a maximum of 30 pupils per school teacher.  As from September 2017, when one of the siblings is the 120th child admitted into Reception, or the 90th child in year groups 3 and 4, or the 60th child in year groups 5 and 6, the additional twin or triplet(s) will count as an “excepted pupil” for the time that they are in an infant class, or until the class numbers fall back to the current infant class size limit of 30.


IX. If an application for a place at St Mary’s Prittlewell, Church of England Primary School is declined, parent/s have the rights to appeal to an independent appeal panel.  Details of arrangements to enable parents to take up their statutory rights of appeal will be sent to the parent/s on request.  Refusal to accept a place at either site is the refusal of a place at St. Mary’s, Prittlewell, Church of England Primary School entirely.


X. If a child is unsuccessful in achieving a place and their parent/s so wish/es, the child’s name will be maintained on a waiting list for the school, not for each site, and held by the Governing Body as the Admission Authority.  This is maintained in accordance with this published Admissions criteria. Each added child will require the list to be ranked again in line with the published oversubscription criteria. Priority will not be given to children based on the date their application was received or their name was added to the list. Looked after children, previously looked after children and those allocated a place at the school in accordance with a Fair Access Protocol will take precedence over those on a waiting list.


Mr. Nicholas Booth, Headteacher